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Custom email templates
Speed up candidate engagement with custom email templates that combine efficiency, personalization, and consistent branding.
Custom email templates feature review
If you are an independent recruiter, independent headhunter, or independent recruitment consultant, you know how much time email communication takes. Application confirmations, interview scheduling, follow-ups, and rejections quickly add up.
Happlicant’s custom email templates are built specifically as practical tools for independent recruiters and small recruitment agencies. You can choose from ready-made templates such as Application, Interview Scheduling, and Rejection emails, then tailor them to each job, candidate, or client.
Insert dynamic variables like candidate names, job titles, and interview links to keep every message relevant and personal. Edit templates at any time or override them for a specific role when needed. This flexibility makes it easier to maintain high standards across all your assignments while adapting to each client’s expectations.
By reducing repetitive email tasks, you streamline your workflow and free up hours for sourcing, client dialogue, and placements. This is how automation can improve candidate experience and help you build a reputation for clear, timely communication that leads to happy candidates.
Whether you are starting up a recruitment business, researching how to start a recruitment agency, or are already running a small recruitment boutique, structured communication is a core part of professional independent recruitment.
Custom email templates key benefits
Customizable & Efficient
Quickly edit templates for any role or client to match your specific needs. Automate repetitive outreach with pre-built templates so you can focus on sourcing and placing top talent instead of rewriting the same emails.
Effortless Personalization
Tailor every message using dynamic variables such as candidate names, job titles, and interview links. Adapt templates for each client, role, or candidate to create relevant communication that feels personal, not automated.
Consistent, Professional Branding
Maintain a strong and consistent brand in every email you send. Branded templates reflect your agency’s identity and help build recognition and trust with both clients and candidates.
Jump on a quick demo call to see how this, and many other features, can save you time and help you grow your agency.
FAQs
Can I customize templates for different clients and industries?
Absolutely. You can edit and adjust templates for each client, industry, or role. This flexibility is essential for small recruitment agencies handling diverse assignments.
How does automation improve the candidate experience?
Automated templates ensure candidates receive timely updates at every stage. Clear and consistent communication reduces uncertainty and creates a more positive journey, leading to happy candidates who are more likely to recommend your service.
Can I override a template for a specific job?
Yes. You can override templates for individual roles without changing your standard version if you go to the job and then 'job settings'. This gives you control and precision when a client requires a different tone or format.
Custom email templates: How-to guide
Step 1: Choose a Base Template
Select from standard templates such as Application, Interview Invitation, or Rejection.
Step 2: Insert Dynamic Variables
Add fields for candidate name, job title, client name, and interview links to ensure every email is relevant.
Step 3: Customize for Specific Roles or Clients
Adjust tone and content depending on the assignment. You can override templates for individual jobs without affecting your master version. Simply go to the job and click 'job settings'.
Our friendly support team is here to guide you through every step. Just drop us a line: support@happlicant.com
