Happlicant Terms & Conditions

Welcome to Happlicant! These Terms & Conditions (“Terms”) govern your access to and use of the Happlicant platform (“Platform”), which is designed exclusively for recruitment agencies and independent recruiters.

By using Happlicant, you agree to these Terms. If you don’t agree, please don’t use the Platform.

1. Who These Terms Apply To

These Terms apply to users who access Happlicant to:

• Manage recruitment processes for client companies

• Store and process candidate data

• Use tools related to talent sourcing, assessments, and hiring coordination

Happlicant does not provide services directly to employers or companies recruiting without an intermediary.

2. Updates to These Terms

We may update these Terms from time to time. We’ll post the updated version here, and if changes are significant, we’ll let you know by email or in-app. Your continued use of the Platform means you accept the updated Terms.

3. Using the Platform

We grant you a limited, non-exclusive, non-transferable license to use Happlicant to support recruitment workflows. By using the Platform, you agree to:

• Use it only for lawful purposes

• Respect the rights of candidates, clients, and other users

• Not distribute spam, malware, or harmful code

• Not reverse engineer, modify, or resell any part of the software

4. Creating and Managing Your Account

To access most features, you’ll need to create an account. You agree to:

• Provide accurate, up-to-date information

• Keep your login credentials secure

• Notify us immediately if you suspect unauthorized access

We may suspend or delete accounts that violate these Terms or put the Platform or other users at risk.

5. Candidate and Client Company Data

You may upload and manage data about:

• Candidates (e.g. contact details, CVs, assessments)

• Client companies (e.g. business info, contact people, job briefs)

You are fully responsible for ensuring:

• You have the necessary legal grounds and consents to process candidate data

• You comply with relevant data protection laws (like GDPR)

• You use the Platform in ways that are fair, ethical, and legal

We reserve the right to remove content or data that violates privacy laws, terms, or community guidelines.

6. Privacy and Data Protection

Our Privacy Policy explains how we handle personal information across the Platform. By using Happlicant, you agree to that policy.

We take data security seriously and apply strong measures to protect your information. However, you are responsible for ensuring your own compliance with privacy laws when collecting and managing candidate or client data.

7. Subscriptions and Payment

Some features may require a paid subscription. When applicable:

• All fees are due upfront, unless otherwise stated

• Payments are non-refundable (except where required by law)

• Prices may change in the future—we’ll give you notice in advance of renewal

• Failure to pay may result in suspended access or account termination

All prices are exclusive of VAT unless otherwise indicated.

8. Intellectual Property

All content and software on the Platform (including text, images, code, branding, and design) belongs to Happlicant or our licensors.

You agree not to copy, reproduce, sell, or adapt any part of the Platform without our written permission. This includes assessments, algorithms, and UI components.

9. Platform Availability and Changes

We aim for reliable service but can't guarantee uninterrupted access. From time to time, the Platform may be unavailable due to maintenance or technical issues. Features may evolve, and we may change, suspend, or discontinue parts of the Platform.

We’re not liable for any loss resulting from downtime, data loss, or performance issues—though we’ll always try to minimize them.

10. Disclaimers and Warranties

Happlicant is provided “as is” without warranties of any kind, whether express or implied. We do not guarantee that the Platform will meet your needs or be free of bugs, errors, or security risks.

Use it at your own risk, and always back up critical information externally.

11. Limitation of Liability

To the fullest extent permitted by law, Happlicant will not be liable for any indirect, incidental, or consequential damages—such as loss of profits, data, reputation, or business opportunity.

If we're found liable for any reason, our total liability will not exceed the amount you paid to us in the 12 months prior to the claim.

12. Account Termination

We may suspend or permanently terminate your account:

• If you breach these Terms

• If required by law

• If we believe your use poses a risk to candidates, clients, or our systems

You may cancel your account at any time. Upon cancellation or termination, you must stop using the Platform and delete any data you exported from it.

13. Indemnity

You agree to defend, indemnify, and hold harmless Happlicant and its team from any claims, liabilities, damages, or expenses arising out of:

• Your use of the Platform

• Your violation of these Terms

• Any misuse or mishandling of candidate or client data

14. Governing Law and Dispute Resolution

These Terms are governed by the laws of Spain (Catalonia). If a dispute arises, both parties agree to first attempt to resolve it informally. If unresolved, the dispute will be resolved by binding arbitration in Spain, and not in court.

To the extent permitted by law, you waive any right to a jury trial or class action lawsuit.

15. Contact Us

If you have any questions about these Terms, please contact us.